These days, it’s common to have multiple Gmail accounts, mainly because people prefer to separate and manage their professional and personal workspaces.
For instance, if you’re an entrepreneur, you might want to oversee one account for handling customer-related emails and work-related correspondence. Simultaneously, you may use a separate Gmail account for your personal emails, such as notifications for online payment transactions.
Connecting these accounts is straightforward, but it’s even more crucial to organize your Gmail inbox effectively to eliminate email overwhelm. Let’s explore various steps that can bring order to your email-centric life.
Switch Account Linking on
To link several accounts from a laptop or desktop computer, adhere to these instructions. This Gmail feature uses one account as the primary recipient for all accounts once it is activated. You may still effortlessly switch between several profiles and reply to emails sent to different addresses.
- Open the account that will serve as your primary account first.
- Select the “Settings” icon in the browser’s upper right corner.
- From the “Quick Settings” menu, select “See all settings.”
- “Accounts” is the fourth tab down on the left.
- Select “Add another email address” under “Send mail as:”
- Select “Next Step” after entering the appropriate address name.
- Select “Send Verification” from the menu.
- Check your backup email address
- Choose your preferred method of response.
- Go to “Settings” > “Forwarding and POP/IMAP” > “Forwarding:” on your secondary account.
- Enter the Gmail address associated with your primary account and click “Add a forwarding address”
- The confirmation code must be copied and pasted to verify your forwarding address.
- Select a forwarding method.
Take Control of Signatures for Multiple Gmail Accounts
You can quickly give each of your additional Gmail accounts its own email signature after adding them to your main inbox.
- Open the account that will serve as your primary account first.
- Select the “Settings” icon in the browser’s upper right corner.
- From the “Quick Settings” menu, select “See all settings.”
- Find “Signature:” by scrolling down.
- Choose “Create new” to add a new signature if you don’t already have one, or pick each email address you’ve added to your account to change it.
- The page’s bottom will include a “Save Changes” button.
Multiple Integrations
Gmelius offers tools that enable smooth account migrations and organization from within Gmail itself, aiding account integration. We offer features like:
- Manage your workflow automation by making repeated updates to tasks and assignments from your mailbox.
- Email Notes: Include additional details in addition to the main email.
- Analytics: With new analytics for each team member and each mailbox, you may find workflow bottlenecks.
- Shared Email Drafts: Use shared email drafts to compose collaborative communications that will elicit the best responses.
Organize All your Gmail Accounts Today
Going back and forth between various Gmail accounts might make you lose attention, time, and possibly the respect of significant clients and connections. You may handle daily tasks with much more effectiveness by using the instructions in this article to manage several Gmail accounts from a single inbox.
Give Gmelius a try and make collaborative inboxes for your teams if you or your business want to increase productivity and efficiency. We offer every element and style that your employees require in order to be successful.
Directly manage and assign emails in Gmail, with real-time synchronization to keep everyone informed. Learn how Gmelius is designed to enhance team communication and collaboration by exploring our other features and integrations. Are you prepared to begin? Join right away!
Can You Manage Multiple Gmail Accounts?
Yes, you can have multiple Gmail accounts. Many professionals maintain both a personal Gmail account and a work Gmail account linked to their CRM. If you’re a salesperson, you might categorize specific client sizes or lead stages into different Gmail inboxes or accounts.
Additionally, some people keep a separate Gmail account for spam mail to prevent marketing emails from cluttering their professional inbox.
Adding a Second Email Address
If you currently have one primary Gmail account that you check more frequently than others, you can use it as your primary email address, receiving all messages from secondary accounts you’ve set up. Here’s how:
- In your Primary Gmail account, click the gear icon and select “Settings” from the upper right-hand corner of your screen.
- Click the “Accounts and Import” tab. In the “Send mail as” setting, click “Add another email address you own.”
A new page will open. Enter your full name in the name field and the second email address you want to link to this account.
Using Gmail to Forward Email
You can forward all emails from a secondary Gmail account to another, likely your primary account that you check more frequently. Here’s how:
- Stage1: Sign in to the secondary Gmail account.
- Stage 2: Click the gear icon on the right and select “Settings.”
- Stage 3: Navigate to the “Forwarding and POP/IMAP” tab.
- Stage 4: Click “Add a Forwarding Address” and enter the email.
- Stage 5: Confirm the forwarding address.
The main email address submitted will receive a verification email from Gmail.
Adding an Account through the Gmail App
Another simple way to add and manage Gmail accounts is directly through the Gmail App. Here’s how:
- Stage 1: Open the Gmail App and tap the menu button in the upper left corner.
- Stage 2: Tap the arrow next to your current email account to reveal a drop-down menu.
- Stage 3: Select “Add Account” (indicated by a plus sign +).
- Stage 4: Choose the email service provider (e.g., Google) and follow the on-screen prompts for verification.
Gmail Lab Feature for Multiple Inboxes
Gmail offers a feature called “Multiple Inboxes” within Gmail Labs. This feature allows you to view emails from several linked Gmail accounts and organize them into different inboxes within a single Gmail account.
Please note that this feature can only be applied to accounts that do not use Gmail’s additional tabs like Social, Promotions, Updates, and Forums.
From the Labs page in Gmail Settings, you may enable “Multiple Inboxes”.
In conclusion, managing multiple Gmail accounts is feasible, and these steps can help you streamline your email management process for both personal and professional purposes.
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